1
of 5— Create your Fireflies account
What you'll accomplish
By the end of this guide, you'll have Fireflies.ai automatically joining and transcribing every meeting on your executive's calendar — generating summaries, action items, and searchable transcripts without any manual work per meeting. You'll have a complete, searchable record of every meeting your executive attends.
What you'll need
- A Fireflies.ai account (free at fireflies.ai — 800 minutes transcription; $10/month Pro for unlimited)
- Your executive's calendar connected (Google or Outlook)
- Permission to have an AI bot join meetings — check your org's policy
- Time needed: 20 minutes setup
- Cost: Free (limited) / $10/month Pro
How-To Guide: Use Fireflies.ai as Your Always-On Note-Taker
Step 1: Create your Fireflies account
Go to fireflies.ai and sign up with your work email. Select "I'm an Executive Assistant" or "Business Professional" when asked about your role.
What you should see: A dashboard with a "Fred" bot icon and your meeting feed.